Programme Policies

Introduction

ECET Foundation – Explore Create Enrich Together aims to provide accessible educational, creative and wellbeing opportunities for children and young people. This Admissions Policy explains how participants are welcomed into ECET Foundation programmes and ensures that admissions are fair, transparent and inclusive.

Purpose of the Policy

The purpose of this policy is to ensure that the admissions process is clear, fair and consistent for all families seeking to participate in ECET Foundation programmes:

• Ensure equal access to programmes.
• Promote fairness and transparency in admissions.
• Support inclusive participation.
• Provide clear guidance for parents and carers.

Scope

This policy applies to all programmes delivered by ECET Foundation including tutoring, educational support, creative workshops and wellbeing activities.

Eligibility

ECET Foundation programmes are designed for children and young people within the relevant age groups of each programme:

• Participants must meet the age requirements of the programme.
• Parents or carers must complete the required registration information.
• Participants must agree to follow programme expectations.

Admissions Process

Parents or carers wishing to enrol a child in an ECET Foundation programme should follow the admissions process outlined below:

• Complete a registration or application form.
• Provide necessary contact and emergency information.
• Review and agree to organisational policies where required.
• Receive confirmation of enrolment where places are available.

Parental Engagement and Programme Meetings

ECET Foundation encourages parents and carers to take an active role in supporting their child's learning and development:

• Parents or carers may request a meeting with the programme lead.
• The organisation may arrange introductory meetings where helpful.
• Parents are encouraged to share relevant information that may support the child's learning or wellbeing.
• Open communication between parents and programme staff is encouraged.

Equal Opportunities

ECET Foundation is committed to equality, diversity and inclusion in its admissions process. No child will be discriminated against on the basis of protected characteristics as defined by the Equality Act 2010.

Places and Waiting Lists

Where programme places are limited, ECET Foundation may operate a waiting list system to ensure fair allocation of available spaces:

• Places may be allocated on a first-come, first-served basis.
• Waiting lists may be maintained when programmes reach capacity.
• Families will be informed if a place becomes available.

Parent and Participant Responsibilities

Parents, carers and participants are expected to support a positive and respectful learning environment:

• Provide accurate registration information.
• Inform the organisation of relevant medical or support needs.
• Follow programme guidelines and expectations.

Policy Review

This Admissions Policy will be reviewed periodically to ensure that it continues to support fair and inclusive access to ECET Foundation programmes.

Introduction

ECET Foundation recognises that many students attending after‑school learning sessions may carry mobile phones or digital devices. This policy aims to balance practical needs with maintaining a focused learning environment.

Purpose of the Policy

This policy outlines how mobile phones and digital devices may be used appropriately during ECET Foundation programmes:

• Support a focused learning environment.
• Ensure safe and respectful use of technology.
• Reduce distractions during sessions.
• Support communication needs before and after sessions.

Use of Mobile Phones During Sessions

Students may bring mobile phones; however, their use should not disrupt learning:

• Phones should normally be kept on silent or in bags during learning activities.
• Phones should only be used during sessions if permitted by the programme lead.
• Students should not use phones for social media, gaming or messaging during learning time.
• Students should follow guidance given by the programme lead regarding device use.

Safeguarding and Privacy

To protect the privacy and safety of all participants:

• Recording or photographing activities may only occur with permission.
• Safeguarding rules must always be followed.
• Concerns about inappropriate use should be reported to programme staff.

Policy Review

This policy will be reviewed periodically to ensure it supports a positive and safe learning environment.

Introduction

ECET Foundation believes that regular practice and independent learning are important in helping children develop confidence, understanding and long‑term learning skills.

Purpose of Homework and Practice

Homework and practice activities are intended to support the learning experience:

• Reinforce learning from ECET sessions.
• Support preparation for assessments such as SATs, 11+ and GCSE where relevant.
• Develop independent learning and responsibility.
• Encourage regular study habits and confidence.
• Help students identify areas where they may need additional support.

Expectations for Students

Students are encouraged to take an active role in their learning:

• Attempt homework or practice activities provided during sessions.
• Bring completed work or questions to the next session where appropriate.
• Ask for help if a task is difficult.
• Show commitment and effort in their learning.

Role of Parents and Carers

Parents play an important role in supporting students with learning:

• Encourage regular practice and positive study habits.
• Provide a suitable space and time for study where possible.
• Communicate with ECET Foundation if additional support is required.
• Support their child in maintaining motivation and confidence.

Feedback and Support

ECET Foundation aims to provide constructive guidance:

• Reviewing practice tasks during sessions.
• Discussing challenges and progress with students.
• Providing encouragement and strategies for improvement.

Flexibility and Wellbeing

ECET Foundation recognises that students may have varying school workloads and personal commitments. Homework expectations should remain supportive and flexible.

Policy Review

This policy will be reviewed periodically to ensure it continues to support effective learning practices.